Lake Arthur Louisiana RFP for Garbage Truck Manufacture

TOWN OF LAKE ARTHUR LOUISIANA
RFP FOR MANUFACTURE AND DELIVERY OF GARBAGE TRUCK

SUMMARY 
The Town of Lake Arthur, LA seeks to proposals for the manufacture and delivery of one (1) Garbage Truck through the use of Federal ARPA Funds as specified in this solicitation.  

TOWN/DELIVERY LOCATION
Lake Arthur is located in Jeff Davis Parish, Louisiana.  Its delivery address is 102 Arthur Avenue, Lake Arthur, LA 70549.

SCOPE OF WORK  
The Contractor will provide one (1) manufactured Garbage Truck, assembled from commercially available Trucks and Dump Beds as specified.

  
EXAMINATION OF DOCUMENTS 
Before submitting a Proposal, it is recommended that each Proposer should examine the RFP Documents thoroughly.  A pre-proposal meeting will not be held.  Site visits are not necessary.

RFP ADMINISTRATION 
The representative of the Town of Lake Arthur is Mayor Sampson Lejeune, mayor@townoflakearthur.org. 

The Town Clerk is Mindy Marcantel, townclerk@townoflakearthur.org.

The RFP Administrator is Paul Holmes, LACPC (Baton Rouge), (225) 678-6107 (Bus. Cell), lacpc@lamats.net. 

EVALUATION CRITERIA
This RFP is not a “lowest price wins” bid.  The Contractor will be a responsible contractor/dealer judged the most capable of manufacturing the desired garbage in a quality workmanship manner and delivery of same within a reasonable timeframe as defined herein.  Please see the Evaluation Criteria (below).

PROPOSAL REQUIREMENTS
Proposals are to be submitted in the format provided herein including any pricing and specification forms included, along with any other documentation that must be signed.  (See Proposal Form and Pricing Forms attached.)

SUBMISSION OF PROPOSALS 
The submission of proposals will be through electronic means only.  Proposers must register at https://lamats.eauctionservices.com (LACPC/EASiBUY Bid Platform) to access the full RFP specifications and to submit proposals electronically.  Proposals are due by 11:00 am, Monday, April 17, 2023.  Reasonable accommodation, including allowing hand delivery of proposals and extensions of deadlines will be considered by contacting Paul Holmes, LACPC@lamats.net.

FEDERAL GRANT INFORMATION
Where Federal funds are used for a project, a contractor must comply with certain federal requirements as detailed in the specifications and documents. 

DISADVANTAGED BUSINESS ENTERPRISES (DBEs)
This solicitation is open to minority-owned, women-owned and other disadvantaged enterprises as defined by federal law.  DBEs are encouraged to respond, and the RFP Administrators may specifically reach out to DBEs to encourage them to submit proposals.  Where appropriate or required, additional points for being a qualified DBE may be added during the contractor evaluation process. 

ELECTRONIC ADMINISTRATION/SEVICES FEE
An electronic administration fee will be paid by the winning proposer in the amount of $1000.  The electronic fee may be waived or reduced upon a showing of significant burden to the proposer prior to proposal submission.  There is no fee to register, to access RFP documents, or to submit a proposal electronically.  The electronic administration fee is payable to the LACPC Cooperative Purchasing Joint Commission Administrator (to cover the costs of LACPC services):  LaMATS, as Administrator of the LACPC, 6767 Perkins Rd., Baton Rouge, LA  70808. 

ATTACHMENTS AND SCHEDULES 
The complete Proposal shall consist of: 

Proposal Form 
Pricing Form
Non-collusion affidavit 
Acknowledgement of applicable “Buy American Provisions”  
Certification of Non-Debarment and registration at https://sam.gov (where applicable) 
Federal Grant Procurement Standards   

The following forms and information are deemed to have been received, reviewed and accepted when downloaded or accessed online:  

Protest Process 
RFP Document  
Specifications 
Performance and Payment Bond Form  
Acknowledgment of Payment of Electronic Administrative/Services Fee  

MODIFICATION AND WITHDRAWAL OF BIDS 
Bids may be modified or withdrawn by a Proposer at any time by accessing or deleting the electronic submission prior to the proposal deadline. Withdrawal of a Proposal will not prejudice the rights of a Proposer to submit a new Proposal prior to the Proposal submission deadline.  After expiration of the period for receiving Proposals, no Proposal may be withdrawn, modified, or explained except as provided for herein. 

PERFORMANCE AND PAYMENT BONDS 
Unless waived, when a successful Proposer delivers the executed Purchase Agreement to the Owner, it shall be accompanied by the required payment and/or performance Bonds (as may be required).  

DISCUSSIONS/NEGOTIATIONS 
The Town reserves the right to enter into discussions and negotiations with any Proposer deemed capable of receiving an award.  Negotiation of better terms or conditions, or favorable clarification of offerings may result in a Proposer’s evaluation score being raised.  Inability to confirm or favorably clarify an offering may result in the lowering of an evaluation score. Any negotiated or clarified terms, conditions or offers will be reduced to writing and shall become part of the resulting contract.   

COMPLETION TIME 
The Proposer shall agree to fully complete the purchase agreement and delivery within the allocated consecutive calendar days as negotiated between owner and contractor, subject to such extensions as may be granted and that this manufacture and delivery time will start on the date specified in the written “Notice to Proceed” from the Owner. The Proposer shall indicate the number of Calendar days needed in the Proposal Form. 

LIQUIDATED DAMAGES
Unless waived or deferred for good cause, the Contractor shall agree to pay as Liquidated Damages a flat fee in the amount of $1000 for failure to deliver on the purchase agreement within the contracted delivery timeline.  Liquidated damages apply in addition to any other breach of contract remedies the Town may have under the law.   

NOTICE OF AWARD 
A Notice of Award to a successful Proposer will be accompanied by unsigned counterparts of the corresponding Purchase Agreement with all other written Contract Documents attached. Within five (5) business days thereafter, that successful Proposer shall sign and deliver to the OWNER the required number of counterparts of the Purchase Agreement and attached Contract Documents and the required Bonds. 

EVALUATION CRITERIA  
Technical Evaluation (Worth 75 points) 

1. Experience--15  
2. Ability to Deliver Vehicle as Specified--25  
3. Proposed Delivery Timeline--15 
4. Warranties -- 15
DBEs, Hudson/Veterans & Small Entrepreneurship Programs— (up to 5 extra points)
Cost Evaluation (Worth 25 points)
Oral presentation (if required) --10 

TIMELINE (Subject to Change)
March 1, 2023 – Solicitation Approval by Town of Lake Arthur
March 16, 2023 – Online Publication and Notice to DBEs
April 17, 2023—Proposal Submission Deadline
April 22, 2023 – Evaluation of Proposals (completed) & Notice of Award 
April 23, 2023 –Issuance of Purchase Order
Desired Delivery Timeframe:  by July 1, 2023