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MSE - (SQ) DPS Qualification Portal - IT Hardware, Peripherals and Associated Services

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MSE IT Hardware DPS

Welcome to the MSE DPS Vendor Qualification Portal

This website is intended for use by vendors wishing to Qualify for Dynamic Purchasing System DPS's being established by MSE. If you have questions, or would like qualify please contact the MSE Team by calling +44 20 3139 2911 or by emailing mse.team@easibuy.com.
Mid and South Essex NHS Foundation Trust (MSE the "Authority") is issuing this Selection Questionnaire ("SQ") to parties wishing to apply for admission to a Dynamic Purchasing System ("DPS") for IT Hardware, Peripherals and Associated Services providers.
Selection questionnaire (SQ)
  • The SQ is designed to evaluate the capacity, capability, experience and eligibility of potential Bidders (in particular testing financial and economic standing, technical or professional ability and any mandatory reasons by which a Bidders can be legally excluded from a procurement process) to provide the services which are the subject of this procurement process.  
The "Authority" MSE will evaluate the SQ responses and admit to the DPS all bidders (the "Bidders") who pass the SQ.
MSE has established this DPS as of June 2022
This DPS qualification will be available for use for all contracting Authorities in United Kingdom for the length of the contract term. 
Bidders wishing to qualify for this DPS can do so over the course of the Contract term to Qualify. Once Bidder has been qualified they will receive Notification from any contracting authority who decides to utilize the DPS for a specific ITT (Invitation to Tender)

IT Hardware DPS Information:

  • Contract term: 
    • 4 years (which means vendors can become qualified any time over the course of the contract term) for this DPS
  • This DPS covers the provision of IT Hardware and a range of supporting services. Hardware is defined as any computer related product, spare or peripheral required in the delivery of Health Services. Services are defined as any service that supports the planning, setup, maintenance and repair of IT hardware.
  • CPV Code: 
    • 30000000 : Office and computing machinery, equipment and supplies                        except furniture and software packages
Dynamic Purchasing System (DPS) : general information
  • A dynamic purchasing system (otherwise referred to as a DPS) is a procedure available for contracts for works, services and goods that are commonly available in the marketplace.
  • A DPS is an electronic system which suppliers can join at any time throughout the period of the agreement.
Inclusion on the Dynamic Purchasing System DPS is a 2-stage process:
  • Stage 1: 
    • Suppliers complete selection questionnaire (SQ.) and all of the appropriate required documents. Then all suppliers who meet and pass the exclusion and section criteria in from the SQ are admitted to the DPS.
  • Stage 2: 
    • Buyers, or contracting authorities, invite all qualified suppliers on the DPS for a particular category) to compete and bid for a specific contract. Suppliers are not obliged to bid.
DECLARATIONS:
Register to complete the standard Selection Questionnaire declarations listed below using url https://supplierregistration.cabinetoffice.gov.uk/
  1. Bidder Declaration
    1. Part 1 Standard Bidder Declaration to qualify for the DPS (July 14, 2026 close date)
  2. Conflict of Interest Declaration
    1. Part 2 Standard Conflict of Interest Declaration  to qualify for the DPS (July 14, 2026 close date)
SUPPORTING DOCUMENTS attached:
  1. Supplier Briefing Packet: (MSE DPS - Supplier Briefing Pack IIT Hardware, Peripherals and Associated Services)
    1. Complete instructions and information for Suppliers whising to Qualify for the DPS
  2. Selection Questionnaire (SQ: (MSE IT Hardware, Peripherals and Associated Services DPS - SQ)
    1. ANNEX A  Part 3 of the Selection Questionnaire (SQ) to qualify for the DPS  (July 14, 2026 close date)
  3. Draft contract: (NHS_TERMS_AND_CONDITIONS_FOR_THE_SUPPLY_OF_GOODS_AND_THE_PROVISION_OF_SERVICES__CONTRACT_VERSION)
    1. Informational purposes only
  4. Easibuy T&Cs: (EASIBUY (Terms of Use-E Auction software) (MSE) V001)
    1. These can be completed now to be made part of your Qualification status or If choosing not to execute these now they MUST BE COMPLETED in order to Participate in any and all contracting Authorities in United Kingdom who utilize this DPS for their ITT (Invitation to Tender)